Spiritual Direction Pilgrimage to Machu Picchu – Terms and Conditions

Making any payments (cash, credit card, or otherwise) towards the pilgrimage constitutes your unconditional acceptance of all the terms and conditions stated in this document. Spiritual Directors International shall be referred to as SDI within this document. DOCUMENTS: US citizens require a valid passport. Other nationalities please inquire with the appropriate embassies. Passports must be valid for six months beyond the pilgrimage’s return date.. REGISTRATION AND DEPOSITS: Deposit of $1000 per person is required upon registration along with a signed copy of the registration form. Registrations are processed in the order received by SDI. Balance of payment is due August 15, 2008. SDI reserves the right to cancel reservations that are not paid in full by this date.. INDIVIDUAL CANCELLATION FEES & REFUNDS: Upon cancellation of participation in the pilgrimage by you, the registrant, for any reason, and only after SDI receives your signed cancellation in writing sent via postal mail, e-mail or fax, SDI will then refund your payment for services not received by you, minus applicable cancellation fees per person, according to the following schedule: 1) Minimum cancellation fee is $250 from time of registration up to August 15, 2008; 2) From August 15 to September 15, 2008, the cancellation fee is $500; 3) From September 15, 2008 to departure day, the cancellation fee is $750 plus any non-refundable amounts paid to and/or penalties assessed by airlines, hotels, or other suppliers of travel services (up to the total cost of the pilgrimage). We highly recommend individual travel insurance. PILGRIMAGE OPERATION & CANCELLATION: While no changes are anticipated, SDI expressly reserves the right to cancel all or any part of the pilgrimage or to make any changes to the itinerary, for any reason and whenever it deems it necessary for the comfort, convenience or safety of the pilgrimage participants. In the event of alterations to the itinerary of the pilgrimage, the price shall be adjusted accordingly and any refunds will be issued within four weeks of such alteration. Similarly, any additional monies due SDI shall become payable within four weeks of such alteration. If a pilgrimage is cancelled in its entirety, full refunds shall be issued within four weeks of such cancellation. This will constitute, in full, SDI’s obligation to pilgrimage registrants and SDI bears no further responsibility beyond the full refund. SDI shall not be held liable and hereby expressly disclaims liability for any loss, expense, damage or inconvenience caused as a result of any pilgrimage cancellation or changes made to the itinerary. Furthermore, SDI cannot assume responsibility for any additional costs or fees relating to the issuance and/or cancellation of air tickets or other travel arrangements not made through SDI. CANCELLATION BEYOND SDI’s CONTROL: SDI expressly disclaims any responsibility for refunds of any payments for losses or expenses incurred due to cancellation or alteration of the pilgrimage when such action is beyond SDI’s control including, but not limited to: cancellations due to travel advisories or warnings issued by the State Department or any other relevant authority, acts of war, war, terrorism, acts of God, natural disasters or any other circumstance beyond SDI’s control. In such case, SDI will assist the pilgrimage participant in requesting refunds for all services prepaid but not rendered, less a non-refundable $200 per person administrative fee. SDI shall not be held responsible for any non-recoverable amounts disbursed to carriers or other service providers on behalf of any pilgrimage participant. HEALTH: Most foreign countries do not conform to the USA Disabilities Act standard. We regret that we cannot provide individual assistance to a pilgrimage member for walking, dining, getting on and off motor coaches and other transportation vehicles, or other personal needs. Travelers who need such assistance must be accompanied by a qualified companion at all times and at their own expense. While SDI cannot accept responsibility for providing access to all facilities included in a pilgrimage, SDI will make every effort to assist in providing mobility aides to the extent feasible and with applicable costs borne by the participant. SDI assumes no responsibility for the participant’s inability to fully participate in the pilgrimage, nor can Spiritual Directors International provide any refund for non-participation in any part of the pilgrimage. AIR TRANSPORTATION: All in-country airfare tickets, unless specifically stated otherwise, are non-refundable. Any cancellation, itinerary changes, or failure to use confirmed space would be subject to penalties and/or fees levied by the airline at the time of ticketing. Airfare, airline carrier, and airline schedules are subject to change without notice. SDI is not responsible for itinerary changes necessitated by changes in the airline’s schedule. Airline fuel surcharges and security fee surcharges (if any). DEVIATIONS: Deviations from the pilgrimage’s group flight itinerary are not possible. BAGGAGE: Baggage is at risk at all times. We strongly suggest that you bring only one piece of checked luggage and one carry-on. ACCOMMODATIONS AND MEALS: Based on double/twin accommodations with private bathroom facilities. If no roommate is available for you or your roommate cancels prior to departure, a roommate will be assigned to you. No single supplement is available. SIGHTSEEING: By private motor coach with English-speaking guide/escort. All entrance fees per itinerary included. PRICES: All prices are based on exchange rates and fares applicable at the time of quotation and based on minimum number of paying pilgrims and are therefore subject to change if fares change, if group does not reach minimum or if exchange rates fluctuate. NOT INCLUDED: Passports and visas, meals not mentioned, beverages with meals, extras beyond standard menu, excess baggage, telephone calls, fuel surcharges, laundry, or any other items not explicitly stated as included. LIABILITY DISCLAIMER: SDI hereby expressly disclaims any liability for any personal injury, property damage, loss of baggage, accident, delay or irregularity, any claim for special or consequential damages or any other loss which may be occasioned by the acts and/or omissions, whether negligent, intentional, wrongful or otherwise, of any air carrier, hotel/motel or other lodging operator, railroad operator, bus operator, public transportation, sea carrier, local sightseeing company, pilgrimage operator, pilgrimage leader or spiritual director, any employees thereof, or any other entity or individual not under the direct supervision and control of SDI when engaged in conveying the passenger or in carrying out the arrangements of the pilgrimage, or otherwise in connection therewith. SDI likewise expressly disclaims any responsibility for losses or expenses incurred, or inconvenience caused, due to delay or changes in schedules, defaults, over-booking of hotels or airlines, sickness, weather, strikes, quarantines, acts of terrorism, constructions, war, force majeure or other such events which are beyond SDI’s control. Spiritual Directors International likewise hereby expressly disclaims any liability for statements, actions or inactions of any intermediary agents such as group administrators, spiritual directors or pilgrimage leaders, travel agents or any other intermediary involved with the selling, promotion or operation of its pilgrimages. Group administrators, spiritual leaders and pilgrimage leaders likewise hereby expressly disclaim any liability for the acts and/or omissions of any of the above entities and/or individuals not directly under their supervision or control. Please be advised that the liability of carriers as well as providers of hotel and lodging accommodations is limited by law and you may thus wish to consider purchasing additional passenger travel protection program to protect yourself against any losses or injuries suffered as a result of their acts and/or omissions. In all instances, SDI’s liability shall be limited to the amounts paid by you for participation in the pilgrimage, and subject to the provisions and cancellation fees as set forth in these ‘Brochure Terms and Conditions.’ In the event that the pilgrimage leader and/or spiritual director named in a brochure or itinerary does not travel with the group, and a substitute is not named to replace such person(s), then SDI reserves the right to make substitutions of its choosing for such person(s) in the operation of the pilgrimage. SDI is not responsible for any errors, omissions or misquotes contained in this brochure and by other accompanying documentation and the contents of this brochure and other documentation may be changed at any time without notice and at SDI’s sole discretion. POLICY: SDI does not discriminate on the basis of race, religion, creed, color, national origin, ancestry,physical or mental disability, medical condition, marital status, sex, age, sexual orientation in the provision of its pilgrimage and pilgrimage services. PHOTOGRAPHY: The photos shown in this brochure are intended only as representations of the areas visited by certain pilgrimages and unless such sites are specifically mentioned in this brochure’s itinerary, no implication is made that these sites will be visited or seen on this pilgrimage. SDI reserves the right to take photographs during the operation of any pilgrimage and to use such photographs for promotional purposes. Any participant who prefers that their image not be used is asked to notify SDI in writing prior to departure. LEGAL NOTE: The statements herein and constitute a binding contract between pilgrimage participants and SDI.